Terms & Conditions and Privacy Policy

Part A – Terms & Conditions · Part B – Privacy Policy · Part C – Photo & Video

IMENDO 2027 – International Multidisciplinary Endovascular Forum, Rome, 11–13 March 2027.

PART A – TERMS & CONDITIONS

1. General Information

These Terms & Conditions govern registration and participation in the 5th International Multidisciplinary Endovascular Forum (IMENDO 2027), taking place in Rome from 11 to 13 March 2027 (the “Forum”). The Forum is organised by XCORPORATE GROUP S.r.l., Via Girolamo da Carpi 1, 00196 Rome, Italy (the “Organiser”). By completing a registration, participants accept these Terms & Conditions.

2. Registration and Payment

• Registration is completed upon receipt of payment and confirmed by email.
• Fees can be paid by credit or debit card (pay-by-link) or by bank transfer, as indicated at the time of registration.
• An invoice is issued using the billing details provided by the participant, who is responsible for their accuracy. Corrections requested after issuance may require a credit note and a new invoice.
• The registration fee includes the services stated on the website or in the quotation received by the participant.

3. Registration Is Personal

Registrations are personal and non-transferable.

4. Refund and Cancellation Policy

• Refund window. Participants may request a full refund within 7 calendar days from the date of payment, and in any case no later than 3 months before the start of the Forum (that is, by 11 December 2026), whichever occurs first.
• After the deadline. Once the refund window has closed, registration fees are non-refundable. Registrations completed after 11 December 2026 are non-refundable from the date of payment.
• How to request a refund. Requests must be sent in writing to secretary@imendoforum.com, indicating the participant’s name and attaching the proof of payment. The date of receipt of the email determines whether the request is on time.
• Processing. Approved refunds are made to the original payment method within 30 days of the request. A credit note is issued for the corresponding invoice.
• Cancellation by the Organiser. If the Forum is cancelled by the Organiser, participants are entitled to a full refund of the registration fee.
• Postponement and force majeure. If the Forum is postponed or modified due to events beyond the Organiser’s control (including natural events, public health measures, strikes, or restrictions imposed by authorities), registrations remain valid for the new date. Participants unable to attend on the new date may request a refund within 14 days of the announcement.

5. Programme Changes

The Organiser reserves the right to modify the scientific programme, speakers, timetable and venue where necessary. Such changes do not entitle participants to a refund, except as provided in Section 4.

6. Liability

The Organiser is not liable for personal injury, loss of or damage to personal belongings, or for travel and accommodation costs incurred by participants, except where liability cannot be excluded by law.

7. Intellectual Property and Recording

All content presented at the Forum, including presentations, whitepapers and expert consensus documents, is protected by intellectual property rights. Unauthorised audio or video recording, photography of slides, and reproduction or distribution of Forum materials are prohibited without the prior written consent of the Organiser.

8. Code of Conduct and Compliance

Participants are expected to behave professionally and respectfully towards speakers, staff, sponsors and other attendees. The Forum is organised in compliance with the Ethical MedTech Principles, and the Organiser may refuse or revoke admission in case of conduct that is inconsistent with these Terms & Conditions or with applicable compliance requirements.

9. Governing Law and Jurisdiction

These Terms & Conditions are governed by Italian law. Any dispute shall be subject to the exclusive jurisdiction of the Court of Rome, without prejudice to any mandatory consumer protection rules.

PART B – PRIVACY POLICY

10. Data Controller

The data controller is XCORPORATE GROUP S.r.l., Via Girolamo da Carpi 1, 00196 Rome, Italy, the Event Organiser. This policy describes how personal data collected through imendoforum.com is processed, in accordance with Regulation (EU) 2016/679 (GDPR).

11. Data Collected

We collect and process the following categories of personal data:

• Registration information: first name, last name, title, email address, nationality, date of birth, phone number, country.
• Professional information: qualification, specialisation, institutional affiliation, number of years in practice.
• Billing and payment information: billing details required to issue the invoice. Card data is processed directly by the payment provider and is not stored by the Organiser.

12. Purposes and Legal Basis

Purpose	Legal basis
Management of registrations and participation in the Forum	Performance of the contract / pre-contractual measures
Sending communications related to the Forum, including updates and logistical information	Consent
Invoicing, accounting and tax obligations	Legal obligation
Compliance checks required by the Ethical MedTech framework	Legal obligation / legitimate interest

Where processing is based on consent, users may withdraw it at any time without affecting the lawfulness of the processing carried out before withdrawal.

13. Data Sharing

Personal data may be shared only with parties that are necessary for the proper conduct of the Forum, such as logistics and hotel providers, payment service providers, IT and hosting providers, and professional advisers, who act as data processors or independent controllers as appropriate. Data is not sold and is not transferred to third parties for marketing purposes. Participants’ personal data is not shared with sponsors or exhibiting companies.

Where data is transferred outside the European Economic Area, we ensure that appropriate safeguards are in place, such as an adequacy decision or standard contractual clauses.

14. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction or alteration.

15. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes described above: registration data for 24 months after the Forum, unless the user withdraws consent earlier, and accounting and tax records for 10 years, as required by Italian law.

16. Data Subject Rights

Users have the right to access, rectify, erase or restrict the processing of their personal data, to object to processing, to request data portability, and to withdraw consent at any time. Users also have the right to lodge a complaint with the competent supervisory authority, in Italy the Garante per la protezione dei dati personali (www.garanteprivacy.it).

17. Contact Information

For questions or requests relating to this policy, please contact us at secretary@imendoforum.com.

18. Cookies

Information on cookies and similar technologies used on imendoforum.com is provided in the Cookie Policy available on the website.

19. Privacy Policy Updates

This policy may be updated periodically. Users will be informed of any substantial change.

PART C – PHOTO & VIDEO AUTHORISATION

20. Photo & Video

Participants authorise the photographer and videographer appointed by the Event Organiser to photograph and film them during the Forum. Participants accept that the images and videos in which they appear may be used, reproduced and published on the official IMENDO channels and those of its affiliates, without limitation of time or territory, for promotional and informative purposes, including, but not limited to, printed publications, websites, blogs, social media, advertising and communications related to the event.

Participants acknowledge that attending IMENDO entails the possibility of being photographed or filmed. This consent may be withdrawn at any time by email to secretary@imendoforum.com. Withdrawal applies to future uses and does not affect materials already published or printed before the request is received. Participants who prefer not to appear in images or videos may inform the Secretariat at the registration desk.